Subtasks are a powerful way to distribute work and split tasks into individual components-while keeping the small to-dos connected to the overarching context of the parent task. If a task has more than one contributor, a broad due date, or stakeholders that need to review and approve before it can go live, subtasks can help. Sometimes a to-do is too big to capture in one task. Plus, when you can see all of your work in one place, it’s easy to identify and address dependency conflicts before they start, so you can hit all of your goals on schedule. With Timeline View, you can easily track how the pieces of your plan fit together. Not only can you see each task’s start and end date, but you can also see dependencies between tasks. Timeline View is a Gantt-style project view that displays all of your tasks in a horizontal bar chart. Gantt chart templates are most useful during the project planning stage. Take the place of project management once the project goes live. Note: you can prevent this by creating your Gantt chart template with project management software. If your Gantt chart template is made in a non-dynamic format, you won’t be able to adjust it as easily once you create it. Keep your project on track with easy-to-reference, clearly defined deadlines.Īutomate processes through dependencies and robust customization, especially when it’s made with supporting software. Give all stakeholders a quick, bird’s-eye view of your project. But if you create your template in a dynamic tool, you can make updates and see changes in real time. If you’ve ever seen or used Gantt chart templates in a spreadsheet before, you’ve seen how manual and time consuming it can be to change them. Some of this will depend on the tool you use. Like any project management resource, your Gantt chart template will have best case scenarios and limitations. But once it’s done, all you need to do is duplicate the template and fill in the blanks. How to use your Gantt chart template for project planningīuilding your template is the more time-consuming part. Instead, you might want to consider project management software with more functionality-for example, a tool that lets you manipulate data and input information in a space that’s accessible by all stakeholders. If you’re in a project management tool, you can directly attach your Google sheets, Kanban boards, and references (like tutorial PowerPoints) directly to your project timeline.įor more complex projects, a simple spreadsheet likely won’t offer enough customization options. The more thought you put into constructing your template, the less work you’ll have when it comes time to launch your next project.Īdd integrations and apps to support your work. For example, if the same team member always manages the budget, you can keep them assigned to the budget deliverables in your template. Be sure to include recurring dependencies and roles. Input your information into one central source of truth, such as a project management software. Attach recurring worksheets, relevant roadmaps, documents, analysis results, reporting dashboards, goals, assigned roles and processes. Gather information and relevant resources. Possible inputs include:start dates, end dates, independent and dependent tasks, milestones, roles, subtasks, and descriptions. For complex projects, you need more inputs than others. These will be your inputs, and you’ll want to include space for each category in your templates. Once you decide how you’ll use your template, begin the process of building it:īrainstorm the elements you need to map and track in a project. If it’s a project information source, templatize the way your team will attach documents and track processes. For example, if you’re using this as a project schedule, focus on building out ways to assign tasks and delegate work. Is this going to serve as your project schedule, or will this template be your real-time project information source once the work begins? Depending on what you need the chart for, you might include more or less detail. To create your own Gantt chart template, consider the use case and complexity of your typical projects.
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